How to Create the Perfect Guest List for Your Next Event
- 6 days ago
- 2 min read
Planning your guest list just got easier! In this post, we’re sharing our top tips for building the perfect list—plus, a free downloadable template to help you stay organized.
Creating a guest list might seem simple at first—just invite everyone you know, right? Not quite! Whether you're planning a backyard bash or an intimate gathering, curating the right guest list is key to hosting a fun, comfortable, and successful event. Here are a few tips to help you get it just right:
1. Start With the Basics
Begin by writing down everyone you’d love to invite, regardless of space or budget. This helps you see the full picture before narrowing things down.
2. Consider Your Space
Think about how many people your space can comfortably accommodate. If you're renting tents, tables, and chairs, having a headcount helps ensure everyone has a seat and enough room to mingle.
3. Factor in Your Budget
Every guest adds to your overall cost—more food, more seating, more everything. Keep your budget in mind as you trim your list.
4. Group by Priorities
Divide guests into categories like family, close friends, classmates, coworkers, or neighbors. This makes it easier to prioritize if you need to cut back.
5. Think About the Vibe
The mix of guests sets the tone of the party. Do you want a relaxed, family-friendly atmosphere? A lively dance floor with friends? Invite those who will match the energy you’re going for.
6. Send Invites Early
Once your list is finalized, get those invitations out! The earlier you do, the more likely your top guests will be able to attend.
Remember, your guest list doesn’t have to be perfect—it just needs to reflect the kind of celebration you want to have.
Planning your next party? Murphy’s Backyard Rentals is here to make it easy, fun, and stress-free—from setup to celebration!
To help you stay organized, here’s a simple template you can use to plan your guest list:
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